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Fully-Comprehensive CRM Platform

Make Running
Your Business
Smarter, Better,
Faster.

The all-in-one CRM designed for clinics, spas, salons, and every appointment-based business. Online bookings, automation, marketing, and more — instantly.

✦No credit card required
✦GDPR & PCI DSS compliant
✦Full onboarding support
clinic dashboard
52
Today
£9.4k
Revenue
97%
Fill Rate
S
Sarah M.
Skin Consult · 10:30
Confirmed
J
James K.
Botox · 11:00
Pending
P
Priya S.
Hydrafacial · 12:00
Confirmed
Online Bookings & Payments 24/7/365 Automation Trees Always Running Video Consultations GDPR Secure Paperless Consent Forms iPad Ready Memberships & Packages Direct Debit iOS & Android App Your Brand Marketing & Lead Generation Unlimited Forms Multi-Location Software Enterprise Ready Online Bookings & Payments 24/7/365 Automation Trees Always Running Video Consultations GDPR Secure Paperless Consent Forms iPad Ready Memberships & Packages Direct Debit iOS & Android App Your Brand Marketing & Lead Generation Unlimited Forms Multi-Location Software Enterprise Ready
10k+
Happy therapists &
practitioners worldwide
1.38M+
Registered users on
the platform
9.9M+
Successfully booked
appointments
Watch Overview

See ClinicSoftware
in Action

Watch how thousands of clinics, spas, and salons use our all-in-one platform to grow bookings, automate marketing, and run smarter — in under 3 minutes.

clinicsoftware.com — product overview
▶
Click to play product demo
clinicsoftware.com
HD · 3:24
▶
0:00 / 3:24 ⛶
Watch on YouTube → Book a Live Demo
Book a Meeting

Schedule a Free
Consultation

Pick a time that works for you. Our team will walk you through the platform and answer every question — completely free, no commitment required.

February 2026
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Available Times — Friday 21st Feb
9:00 AM
10:00 AM
11:00 AM
2:00 PM
3:00 PM
4:00 PM
Confirm Meeting — 11:00 AM ✓
Core Capabilities

Everything Your Clinic
Needs, In One Place

A 360-degree view of your customers and appointments. Facilitate collaboration across your entire organisation — from reception to therapist to owner.

LIVE BOOKING CALENDAR MONTUEWED THUFRISAT 10:00 Sarah M. Available 11:30 James R. Available 14:00 Priya S. Closed Available 13:00 Emma K. 15:30 Maria T. 16:00 Anna L. Available Closed 09:30 Lisa P. Available 14:30 Nina B. Available 17:00 Tom C. Closed REAL-TIME · NO DOUBLE BOOKINGS · 24/7 AVAILABLE · INSTANT CONFIRMATION £24,800 Collected Online 1,240 Bookings This Month 0 Missed · 100% Uptime CONFIRM BOOKING →
🌐
Online Bookings & Payments
Drive customers to your booking page 24/7/365 from any device. Fully-responsive real-time connection lets new and existing clients book from anywhere, at any time — automatically filling your calendar.
Always Open
CLIENT 360° VIEW — FULLY-COMPREHENSIVE CRM 👩 Sarah Mitchell VIP · Since 2022 📞 Lifetime Value £4,280 📅 Last Visit Jun 19 🔁 Total Visits 34 visits 💊 Treatments Botox · Hydra ⭐ Retention 100% VIP MEMBER CONSENT SIGNED ✓ ACTIVITY TIMELINE Hydrafacial 60min completed Today · 10:00 Paid £90 · Emma J. · Room 2 SMS appointment reminder sent Yesterday Appointment reminder · Delivered Consent form signed on iPad 3 days ago Pre-treatment 2025 · Botox upper face Appointment booked via mobile app 1 week ago Hydrafacial 60min · £90 · Paid online Birthday discount email sent 2 weeks ago Automated campaign · 15% off voucher 34 VISITS · 100% RETENTION · £4,280 LIFETIME VALUE · LAST SEEN: TODAY CLINIC STATS 3,847 TOTAL CLIENTS +124 this month 96% RETENTION · £68 AVG VISIT RECENT ACTIVITY Sarah M. booked Hydrafacial 2m Invoice £420 sent · James K. 14m Consent signed — Priya S. 31m New lead from Instagram ad 1h
📊
Fully-Comprehensive CRM
Give your entire company a 360-degree view of your customers and appointments. Facilitate collaboration, build strong lasting client relationships, and grow your business with complete intelligence across every touchpoint.
Grow Sales · Save Time · Get Organised
TASK MANAGEMENT — KANBAN BOARD TO DO Call Sarah M. re: Botox 📋 Emma · Due Today · ⚠️ Urgent Order Vitamin C Serum 📦 Stock · Due Tomorrow Update consent templates 📄 Admin · Jun 22 Send recall SMS — July 📱 Marketing · Next week IN PROGRESS Review Q2 marketing stats 📊 Manager · 70% done Setup new staff training 👥 HR · 40% done Patch test follow-ups 💊 Clinical · 55% done DONE Monthly staff payroll ✓ Finance · Completed SMS campaign sent ✓ Marketing · 1,240 sent New equipment calibrated ✓ Clinical · All rooms GDPR audit completed ✓ Compliance · Done
✅
Track Tasks
Keep track of your team and daily tasks. Organise multiple tasks, track important deadlines, assign to team members, connect with clients, and set email and text reminders with notes — synced across your entire company.
Team Sync
MARKETING AUTOMATION ATTRACT · 1,240 Leads CONVERT · 420 Booked CLOSE · £24,800 98% SMS OPEN 34% EMAIL CTR 68% CONVERT 24/7 RUNNING 12 ACTIVE £4.2K ROI MARKETING CHANNELS 📧 Email 📱 SMS 👍 Facebook 📸 Instagram 🐦 Twitter 🔔 Push ATTRACT · CONVERT · CLOSE · RETAIN · REPEAT
📣
Management Marketing
Powerful marketing automation handles the organisational grunt work. Keep everything neat, harness your inflow of bookings, and start driving measurable business results with tools designed for appointment-based growth.
Attract · Convert · Close · Repeat
LEADS PIPELINE NEW 14 leads CONTACT 8 in progress QUALIFY 5 qualified PROPOSAL 3 sent WON 6 booked › › › › RECENT LEADS Sarah M. — Botox enquiry via Instagram form 2m ago James R. — Package enquiry via website 14m ago Priya S. — Hydrafacial enquiry via Google Ad 28m ago 1,240 LEADS THIS MONTH 42% CONVERSION RATE £68 AVG LEAD VALUE UNLIMITED FORMS · ALL CHANNELS · AUTO CRM ENTRY · INSTANT FOLLOW-UP
🎯
Generate Leads
Create unlimited forms to attract leads from your website, social media, and blogs. Connect with prospects from every channel and feed them automatically into your CRM pipeline for follow-up and conversion.
Unlimited Forms
GIFT CARDS & ONLINE SHOP 🎁 GIFT CARD £75 CLINIC SOFTWARE · 2025 **** **** **** 8823 £8,240 SOLD THIS MONTH 142 REDEEMED 24/7 ONLINE SALES £58 AVG CARD VALUE ONLINE SHOP — TODAY'S SALES 🎁 Gift Card £75 — Sarah J. £75.00 Paid ✓ · Online 💆 Hydrafacial Package × 3 — Emma K. £270.00 Paid ✓ 🧴 Vitamin C Serum — Anonymous £48.00 Pending
🎁
Sell Gift Cards
Turn your website into a primary business driver. Sell gift cards, products, and treatment packages online. Take payments from new customers around the clock and grow your sales exponentially through your digital storefront.
E-Commerce Ready
REPORTING DASHBOARD £82K REVENUE MTD 1,240 APPOINTMENTS 96% RETENTION RATE £68 AVG PER VISIT REVENUE TREND Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov STAFF KPIs Emma J. 85% Dr Kate 92% Lisa K. 70% Mike T. 54% AVAILABLE REPORTS 📊 Daily Sales Report 📈 Staff Performance 📉 KPI Dashboard 📋 Commissions Sheet 📦 Products Stock 💰 VAT Report 🗂 Client Trends 📅 Forecasting ⚙️ Custom Reports 📑 Courses Income 🔄 Xero Connect + 25 more...
📈
Reporting & Analytics
Deep reporting across every dimension of your practice. Track revenue, fill rate, staff performance, marketing ROI, and client retention — all in real-time, accessible from any device at any time.
Real-Time Data
REJUVENATION PROCEDURE MAPPING Anti-wrinkle Filler 1ml Lip enhance TREATMENT RECORD Procedure: Botox Full Face Product: Botulinum 50U Injections: 6 sites · 4U avg Clinician: Dr. Kate Johnson Review: 2 weeks · Auto-booked Photos: Before + After ✓ Consent: Signed iPad ✓ Lot number: #8923 TREATMENT AREAS 💆 Face · Lips · Forehead 💪 Body · Contour · Sculpt Real pictures · Templates · Progress tracking
💉
Rejuvenation Procedures
Plan and monitor body, lip, and face procedures using real pictures and templates. With a simple touch add injections or treatments to a client's programme. Draw wrinkles and lines to record their position and track progress over time.
Body · Lips · Face
MULTI-LOCATION MANAGEMENT 🏢 HQ 📍 Harley St ● Online 📍 Knightsbridge ● Online 🏢 Manchester ● Online 📍 Birmingham ● Syncing 📍 Edinburgh ● Online 5 Locations Unified CRM Live Sync Enterprise Ready
🏢
Multi-Location Software
Manage multiple locations, multiple computers, and multiple teams from a single unified dashboard. Scale your business without scaling your overhead. Enterprise-ready architecture for growing clinic groups.
Enterprise Ready
AI AUDIO NOTES Recording — 02:14 ● LIVE AI TRANSCRIPTION "Client reports mild swelling post-Botox, no bruising noted. Happy with results..." ● Live AI SUMMARY Treatment: Anti-Wrinkle Botox Areas: Forehead · Glabella Units: 24U · Lot #8823 Auto-saved to record ✓ Follow-up task created ✓ 99% ACCURACY 3× FASTER NOTES Live REAL-TIME AI VOICE → TRANSCRIBE → STRUCTURE → SAVE → DONE
🎙️
AI Audio Notes
Dictate clinical notes hands-free during or after any treatment. Our AI transcribes your voice in real time, intelligently structures the content into a clinical record, and auto-saves it against the client profile — so you never miss a detail.
Voice → Record → Done
online booking — wednesday
Select Appointment Time
09:00
09:30
10:00
10:30
11:00
11:30
12:00
14:00
Hydrafacial Signature
📍 Harley Street  ·  ⏱ 60 min
£95
🌐 Online Bookings

Book From Anywhere,
Any Device, 24/7

Your booking page never closes. Patients and clients can schedule, reschedule, and pay online at any hour — reducing no-shows, freeing up your phone lines, and filling your calendar automatically.

✦Real-time availability — zero double bookings
✦Embedded directly into your website
✦Instant confirmation emails and SMS reminders
✦Secure online payment collected at booking
✦Fully responsive on mobile, tablet and desktop
See Demo → Learn More
automation tree — active 24/7
🎯
Trigger: New Lead Created
Form submitted on website or social media
Active
✉️
Action: Send Welcome Email
Personalised message + booking link attached
+0 min
📱
Action: SMS Follow-Up
Triggered if no booking after 24 hours
+24h
🔔
Action: Staff Alert
Assign to team member for personal follow-up call
+48h
⚡ Automation

Your Business
Running on Autopilot

Activate an automation and power up your business engine. Triggers and actions move step-by-step towards your goal, running 24/7 — saving hours of manual work every single day without you lifting a finger.

✦Visual step-by-step automation builder
✦Email, SMS, and push notification sequences
✦Lead nurturing from first inquiry to confirmed booking
✦Re-booking and client retention campaigns
✦Runs continuously until you stop or delete it
Explore Automation → Learn More
video consultation — live
👩‍⚕️
Dr. Emma Richardson
🎤
📵
📹
💬
🖥️
24:37
Duration
● Excellent
Connection
📹 Video Consultations

Online Meetings,
Zero Friction

Offer video consultations directly through your clinic software. For doctors, therapists, and aestheticians — connect with patients remotely with full data security, seamless scheduling, and complete record integration.

✦HD video with full data security and encryption
✦Accessible and convenient — patients join from anywhere
✦Notes, forms, and records linked to each consultation
✦Saves time and cost for both patient and practitioner
✦Fully GDPR compliant data handling and storage
Try Video Consults → Learn More
marketing analytics — this month
Bookings
Leads
MonTueWedThuFriSatSun
342
Leads
£24k
Pipeline
68%
Convert
📣 Marketing

Drive Results With
Smart Marketing

Marketing automation technology handles the organisational grunt work so your team can focus on what matters. Track leads, nurture prospects, and convert inquiries into confirmed bookings — automatically, around the clock.

✦Unlimited lead capture forms for any channel
✦Email campaigns with templates and open-rate tracking
✦SMS marketing campaigns with high engagement rates
✦Full ROI visibility across every campaign
✦Attract → Convert → Close → Repeat
See Marketing Tools → Learn More
consent form — botox consultation
Client Name
Sarah Mitchell
Date of Birth
14 / 03 / 1986
Treatment
Anti-Wrinkle Botox
Practitioner
Dr. Emma R.
Draw Procedure Area
Medical Notes
No known allergies. Previous treatment 6 months ago. Good response noted. Client fully informed of procedure risks.
✍️
Client signature captured — Today, 10:32 AM via iPad
Signed ✓
📄 Forms & Notes

Paperless. Precise.
Professional.

Real-time connected paperless forms let clients sign consent forms, letters, and notes from any device. With drawings, photographs, and procedure mapping — all stored securely against the client record forever.

✦Digital consent forms signed with finger or stylus on iPad
✦Draw wrinkles, lines, and procedures on face & body templates
✦Insert treatment photos directly into forms
✦Generate price quotes and tasks in real-time
✦Export to PDF and email to client instantly
✦No paper, no scanning — completely paperless
See Forms Demo → Learn More
🤖 AI-Powered Features

The Future of Clinic
Management is Here

Harness cutting-edge AI to automate conversations, calls, admin tasks, and entire business workflows — saving hours every day while delivering a premium client experience.

💬 New Integration
💬

WhatsApp Integration

Connect with clients where they already are. Our WhatsApp Business API integration lets you send booking confirmations, reminders, campaigns, and receive replies — all tracked in your CRM automatically.
✦Two-way WhatsApp messaging from your CRM
✦Booking confirmations and reminders via WhatsApp
✦AI-powered auto-replies and booking links
✦98% message open rate vs 29% email
WhatsApp Business API
💬 ClinicSoftware ● Online Hi! I'd like to book Hydrafacial Sarah M. · 10:02 Of course! Click to book: clinic.com/book · Bot · 10:02 Perfect! Wednesday 10AM? Sarah M. · 10:04 ✅ Booked! Confirmation sent. AI Bot · 10:04 Type a message... 98% MSG OPEN RATE 2-way CONVERSATION Auto BOOKING LINK WhatsApp Business API ● Connected
🚀 New Feature
🤖

AI Admin Assistant

Your intelligent clinic assistant that handles scheduling, drafting emails, generating reports, answering FAQs, and managing day-to-day admin — so your team can focus on delivering outstanding client care.
✦Natural language commands — just ask it
✦Reschedule, confirm, and cancel bookings by chat
✦Generate daily summaries and financial reports
✦Draft client emails and consultation notes
Conversational AI
AI ADMIN ASSISTANT 🤖 Good morning! You have 12 appointments today. Revenue forecast: £1,840 · 3 reminders sent · 1 form awaiting signature. Can you reschedule Sarah's 10AM to Thursday 2PM? Done ✓ Sarah rescheduled to Thu 19 Jun 2:00PM. SMS confirmation sent · Diary updated · No conflicts found. AI Admin · 09:02 RESCHEDULE · REMIND · REPORT · SUMMARISE · DRAFT EMAILS · ANSWER FAQs
⚡ AI-Enhanced
⚡

AI Automations

Next-generation automation trees powered by machine learning. The AI predicts client behaviour, personalises every message, and optimises send times — running 24/7 to keep your calendar full.
✦Predictive re-booking before clients lapse
✦AI-optimised send times per client
✦Sentiment analysis on client replies
✦Self-improving sequences that learn over time
Machine Learning
AI-POWERED AUTOMATIONS 🤖 AI ENGINE New Lead Created Appointment Missed Client Lapsed 60d Payment Overdue Send Sequence → Rebook Offer → Win-back SMS → Alert + Task → 24 ACTIVE TREES 98% ACCURACY 8h SAVED / WEEK
⚡ Automation Engine

Run Automation Trees
That Never Sleep

Activating an automation powers up your business engine. Triggers and actions move step-by-step until they reach the goal — running 24/7 until you stop it.

🎯
Trigger
New inquiry,
booking or form submit
✉️
Notify
Email, SMS or
push notification sent
⏱️
Wait & Check
Condition-based
delays and splits
✅
Action
Update record,
assign task, rebook
🏆
Goal Reached
Appointment booked
or deal closed
9:41●●● 🔋
Today's Schedule
10:00
Sarah M. · Facial
11:30
James K. · Botox
9:41●●● 🔋
Good morning ☀️
Today's Revenue
£2,840
Appointments
12
New Leads
5
Next: Sarah Mitchell
Hydrafacial · 10:00 · Room 2
12m
🏠 📅 👥 📊 ⚙️
📱 iOS & Android App

Your Business
In Your Pocket

The App allows you to engage and impress customers from anywhere. Your own branded app on iOS and Android — because the modern team is always on, always connected, and incredibly mobile.

🔔
Push Notification Marketing
Lock screen and home screen visibility. Push notifications drive higher engagement than email blasts.
🏆
Competitive Advantage
Set your business apart from competitors. A branded clinic app attracts clients seeking modern, premium experiences.
📅
Reduce No-Show Appointments
In-app rescheduling means clients self-manage their appointments — fewer missed sessions, more revenue retained.
⚡
Manage On The Go
View schedules, respond to leads, check revenue, and approve forms from your phone wherever you are.
💳 Subscriptions & Memberships

Set Subscriptions.
Manage Memberships.

Membership plans make your services cost-effective for clients and ensure they return more frequently. One of the most powerful and successful growth strategies for any clinic.

🌱
Direct Debit
Simple recurring payments. Set up direct debit for sessions, packages, or any recurring service with automatic billing — no manual invoicing required.
✦Automatic monthly billing cycles
✦Flexible payment dates per client
✦Failed payment handling & retry
✦Client self-service portal access
👑
Memberships
Build loyalty with tiered membership plans. Clients save money, visit more frequently, and your revenue becomes predictable, recurring, and scalable.
✦Tiered membership levels
✦Member-only exclusive pricing
✦Digital branded membership cards
✦Automated renewal reminders
🚀 Growth Programmes

Accelerate Your Success
With Our Programmes

Whether you want to master appointment generation, scale with expert consultancy, or build a new revenue stream as a partner or reseller — we have a programme designed to accelerate your growth.

JUNE 2025 Revenue +40% after course Fully Booked 30d average
🎓
Appointment Generation Mastery
Our flagship training programme. Learn the exact systems, scripts, and strategies that fill clinic calendars to capacity — consistently, month after month.
✦8-week live video programme
✦Step-by-step appointment funnels
✦Templates, scripts & ad copy included
✦Private community of clinic owners
✦Average +40% bookings in 30 days
Apply Now →
LIVE SESSION 👔 Business Consultant ● Recording 👩 👨 👩‍⚕️ +12 more RESULTS 3× Revenue 96% Success rate
📈
Consultancy Accelerator
Work directly with our team of clinic business experts. We analyse your operation, identify growth gaps, and build a custom strategy to triple your revenue within 12 months.
✦1-on-1 strategy sessions with experts
✦Full operational audit and roadmap
✦Marketing, pricing & staffing advice
✦CRM setup, automation & training
✦96% of clients see 3× revenue within 12m
Book Consultation →
PARTNER PROGRAMME 🏥 Your Business 💎 ClinicSoftware 🤝 Revenue Share · Co-Marketing · Priority Support · Growth Together
🤝
Become a Partner
Join our partnership ecosystem to co-market, collaborate on events, and offer complementary services to the ClinicSoftware.com client base. Grow together, earn together.
✦Revenue share on referred clients
✦Co-branded marketing materials
✦Access to our client and event network
✦Priority support & dedicated account manager
✦Listed on our partner directory
Partner With Us →
RESELLER PROGRAMME 🛒 You Sell → 💳 Client Pays → 💰 You Earn Up to 30% recurring monthly commission
💰
Reseller Programme
Earn substantial recurring monthly commissions by reselling ClinicSoftware.com to clinics, spas, and salons. No technical expertise required — we handle everything.
✦Up to 30% recurring monthly commission
✦Full sales training and support provided
✦White-label option available
✦Your own reseller dashboard & tracking
✦Join 200+ active resellers worldwide
Become a Reseller →
💬 Customer Stories

Trusted by Leading
Clinics Across the UK

★★★★★
In March we had a high increase in inquiries but our consultations were not matching. The moment we started online bookings with ClinicSoftware.com the consultations just went through the roof. It has literally changed so much. The functionality is perfect — there is nothing to change.
🏥
Pulse Light Clinic
Medical Aesthetics · London
★★★★★
I'm glad I chose to migrate with ClinicSoftware.com. Things are sorted very quickly. I've had instances where I needed consent forms added for new treatments and they were added within the hour because I had patients waiting. It's a really good service.
👩‍⚕️
Dr Hina Sra
Founder · Cosmebeauté
★★★★★
They are by far the most advanced clinic software in the industry. Great features easy to use — not only for your office team but also for our therapists. The mobile app allows clients to make bookings straight from their phone with ease.
💆
CityLux Massage
Luxury Massage & Spa
★★★★★
I'm going to have to go with the iPad features. We just link the iPad straight to the system and the clients can sign with their fingers. There's no paper and no scanning so it's very easy for us. Absolutely brilliant solution.
✨
Epilium Skin
Skin & Laser Clinic
★★★★★
ClinicSoftware.com were the only ones willing to adapt to you and the way you function, and the way you wanted your clinic to work. That makes it completely special. They mould themselves around the needs of your business.
🌿
Spa St George's Hill
Luxury Spa & Wellness
★★★★★
ClinicSoftware.com is guaranteed to increase your profitability and empowers you to be in complete control of every aspect of your practice. The best investment we have made in our business — without question.
🏆
Featured in UK Press
As seen in Professional Beauty
🔗 Integrations & Partners

Connect With the Apps
You Already Use

ClinicSoftware.com integrates with industry-leading apps to level up your CRM. Plug in your existing tools and save even more time from day one.

💳
Stripe
📘
Facebook
📸
Instagram
📧
Mailchimp
📊
Google Ads
🔍
Analytics
💬
WhatsApp
📅
Google Cal
📱
Twilio SMS
🛒
WooCommerce
🟦
PayPal
📋
Xero
🔒
GDPR Compliant
Registered with the Data Protection Act. Full GDPR compliance with data processing agreements in place.
💳
PCI DSS Compliant
Secure payment processing with full PCI DSS Level 1 certification for complete card data safety.
🏥
Health Data Hosting
Personal healthcare data hosted per EU & UK regulations. GDPR plus local compliance requirements fully met.
🛡️
Two-Factor Auth
Secure connections, 2FA, daily backups, and extra security layers protecting your clinic data at all times.
🐦
12,000+
Twitter
📌
1,200+
Pinterest
💼
2,827+
LinkedIn
👍
9,900+
Facebook
📸
2,000+
Instagram
✦ Get Started Today

Join the ClinicSoftware
Evolution Today

Transform the way you work. One place for everyone and everything you need to grow sales, save time, and get organised — from any device, anywhere in the world.

✦First class professional support
✦Comprehensive onboarding & training
✦Works for clinics, spas & salons